How To Properly Fill Out a DS #3053

Family trips are a great way to spend time with family getting to know each other and see different experiences.  From traveling to visit grandma or visiting your uncle to taking your children to see a World Cup soccer game, traveling with children can be a great experience.  That being said it is important to have the right documents for your children in order for them to travel safely with you.  Many travelers are not aware that any international flight will require a passport even for minors.  This means that every child who is traveling with you must have their own passport in order to make their trip.  

The process of getting a minor’s U.S. passport is different from that of an adult.  The main reason is because parental consent from both parents is required if both parents are listed on the birth certificate and both have custody of the child.  In cases where sole custody has been obtained a DS 3053 is not required but you will need the certified copy of the court documents indicating this.

What does parental consent really mean?  In a nutshell it means that both parents if listed on the birth certificate must give consent to the issuance of the passport.  This is done usually in person either at a post office, county clerk or passport agency.  It is a very easy process as long as you appear with the child, birth certificate and previous passport if the minor has had a previous passport.  The birth certificate is important especially at the post office or county clerk because the birth certificate lists parentage while the passport does not.  If only one parent is listed on the birth certificate then only the parent listed on the birth certificate can apply with the minor being present.  If both parents are listed then both parents have to attend with the minor.

However, there are some instances where one parent cannot attend.  In these cases the state department allows the non attending parent to fill out a form called a DS #3053 which must be notarized and turned in by the attending parent along with a copy of the non attending parent’s ID used to notarize the DS #3053.  This form properly filled out and presented along with a clear copy of the ID will work just fine.

That being said, the success rate of filling out this form is below 50%.  Why is that?  Unfortunately the non attending parent simply does not take the time to properly fill out the form.  As a result they submit an incomplete form that the State Department rejects.  In these cases the form has to be redone and sent back in.  Almost daily we see at the agency a scenario where a parent is frantically calling the non attending parent to get a new form or race to the agency to sign off on the needed forms.  All because they didn’t put the date of birth of the child on the form, neglected to put the child’s middle name, neglected to put their address or neglected to properly authorize the attending parent by writing their name correctly on the form.  Another important item is that the form must be signed and notarized by a notary public.  Failure to notarize the form or to sign it one day and then notarize it on another will cause the form to be rejected.  

While these omissions seem trivial it is important to understand that this form is the last line of defense the State Department has against issuing a passport to a minor ensuring both parents give consent.  It is a safety feature done in the best interests of the child.  In the State Department’s eyes, each parent should know their child’s middle name, their date of birth and their own address.  You are expected to sign the form in the presence of a notary so if you sign the form on January 1st and then notarize it on January 2nd the form will be rejected because in the State Department’s eyes, the notary did not witness your signature.  Any delay requires a new form from the non attending parent notarized.  In some cases this can cause days delays and even missed trips.  Such is the importance of filling out this form correctly the first time.

Filling out this form properly requires 10 minutes and must be filled out by the parent who is not attending.  Below is the portion of the DS 3053 that the non attending parent is responsible for filling out:

cut off 3053

Please note that there are 4 questions in total.  Each question must be answered completely.  Here is some help in filling out this form;

Question #1 asks for the minor’s name in FULL…you will note that the minor’s last name must go in the last name section and so on.  If you mistakenly put the first name in the last name section you have to do it over again.  

Question #2 asks for the minor’s date of BIRTH…please do not leave this blank.  Again, the State Department expects you to know the answer to this question so do not leave it blank.

Question #3 asks for the parent to indicate what they are requesting.  Please check the appropriate box (most request the passport book)

Question #4 asks that you list your information and authorize the attending parent to do the passport.  You must list the authorizing parent not the minor.  DO NOT SIGN UNTIL YOU ARE IN THE PRESENCE OF THE NOTARY.

ADDITIONAL NOTES:

Please use the same color ink throughout the form…any indication the form was filled out by someone else will invalidate the form.

Be sure the notary is notarizing the documentation on the same day you sign.

Your signature must match the signature on the ID you are using.  This is another popular reason for rejecting the form.  

Do not cross out any dates or information.  If you misspelled something or wrote the date wrong do it again because it will be denied.

Above all….take your TIME.  By taking 10 minutes to fill out this form properly will save you days, additional cost and quite possibly a missed trip.  Follow these steps and taking your time will make this process smoother and easier.

We are a passport and visa expediting service with offices in Downtown Orlando and Coral Gables Florida.  Allow us to expedite your passport processing.  We do accept appointments. Please click the office you would like to visit below to set it up.  

Coral Gables office appointment

Downtown Orlando office appointment

The Dangers of traveling with a Damaged Passport

 

A passport can be damaged in any number of ways.  It happens more easily than you may think.  A person can come home from a long trip and accidentally leave the passport in clothing that gets put in the washing machine or a passport gets left on the table where your having a glass of water and in reaching for your glass you tip it over pouring water all over your passport.  There are a number of ways in which a passport can be accidentally to intentionally damaged.  The problem is that once it is damaged you should look to obtain a new passport rather than risk travel.

We have received many a call from a traveler stuck at the airport not able to fly because the airline would not let them due to what they believe is damage to the passport.  In many of these cases, the traveler knows the passport is damaged but they believe that since the damage is “minimal” they feel that they can get by.  They are overlooking one inherent problem with that line of thinking.  The problem is that they are banking on the fact that since their passport is in their name and they have it in their possession that logically the immigration officer or airline official will allow you to go through.  This line of thinking can cause you to miss your trip.

It is important to remember that by going to the airport with a damaged passport you are putting your trip in the hands of an official or officer who is trained to verify your passport and make sure that you are who you say you are.  The official/officer’s obligation is to his job and his country’s immigration policies not to you the traveler.  If the officer cannot verify your passport or feels that the damage makes it so that they cannot accept your passport they will deny you.  If that means you miss your trip so be it.  Often there will be no refund.  By accepting this cold and hard truth you will be better off in dealing with this situation.

Damaged Passport
Example of a passport with water damage 

If your passport has water damage or has been chewed on by your dog, regardless of whether it was intentional or not, the passport has now been altered from the original state and must now be considered damaged.  Obtaining a new passport should be your top priority if you plan to travel again in the near future.  You may do so by going through your county clerk’s office if you want to do regular processing in 4-6 weeks or through rush processing in 3 weeks.  If you need it back faster than you can use a service or go directly to a Passport Agency nearest you. For further information on how to rush your passport through a service please visit our website at http://www.passportsvisasandmore.com or call us 888-336-0683.

Roadblocks to a successful passport renewal process

Having a valid passport is an essential part of international travel.  Your passport has to be valid in order to be able to make your trip.  In some cases, your passport has to be valid for a certain period of time.  Unfortunately, those who have a passport will eventually come upon a time when that passport must be renewed.  After all, a passport is only valid for a certain amount of time.  For adults, in most cases, it is valid for 10 years while for children it is valid for 5 years.

While renewing a passport is not as complex as obtaining a brand new passport, there are some criteria involved that will determine whether you can apply for a passport renewal or have to start all over again.  Some of these steps can be determined simply by looking at the passport.  Others are more complex.  The following criteria can help to determine which route you would have to take:

  1. A children’s passport cannot be renewed through the renewal process. The reason for this is because a children’s passport was only valid for 5 years.  A children’s passport requires parental consent and because they are minor’s will only be valid for 5 years.  The renewal process only applies if your passport was valid for 10 years and was not expired for more than 5 years.
  2. If your passport was valid for 10 years it can be renewed as long as it has not been expired for more than 5 years. For example, let’s say your passport was valid from 2002 to 2012.  This passport cannot be renewed in 2018 because the passport has been expired for more than 5 years.
  3. Your passport must be in good to great condition. If your passport has been damaged in any way, has pages cut off, is falling apart, has been mistreated or has been accidently left in the washing machine then chances are the passport is not renewable.  Any passport that has been damaged is considered just that…a damaged passport and you must now follow the damaged passport process.
  4. If there are any changes to your name or if the passport was accidentally misspelled or has inaccurate information, a birth certificate or other certified documentation would be needed in order to correct it. In some cases, the State Department may determine that the change requires you to apply as a new passport instead of a renewal.
  5. You can renew your passport before it expires. There are some countries that require a passport to be valid for more than 6 months in order for them to allow you to enter their country.  The State Department does allow you to renew your passport before it expires.
  6. Remain eligible to obtain a passport. There are certain citizens who are not able to obtain a passport or even renew a passport.  Those who are ineligible to receive a passport are those who are wanted by the government, owe the government money or are in arrears of child support.

If your passport adheres to the criteria listed, you should be able to do a passport renewal and receive a new passport.  Renewals can be sent through the mail for regular process or if you are in a rush go in person or through a service like ours.  We have offices in Downtown Orlando and in Coral Gables, FL.  Visit our site for more infomration at http://www.passportsvisasandmore.com.

 

U.S. Passport Book or Passport Card – Which Should You Get?

This is a question many travelers ask when applying.  What is the difference between a passport card and a passport book?  Which is best for you?  The answer lies in your travel needs.  Some travelers benefit from the card while the majority are better off with the book.  You may choose to get both if you prefer.  To understand which is best for you it is important to note what you can do with each one.

A new passport book and new passport card are valid for the same time.  For an adult the validity is 10 years for both and for children under 16 the validity is 5 years.  The cost of the new passport book is more expensive than the passport card.  That is what makes the passport card more appealing.  That said, there is a reason it is more expensive.  The new passport book allows you to leave the U.S. by any means of travel while the passport card is only good for leaving the U.S. under certain means of travel.

A passport card is good for cruise or boat travel from the U.S. to places in the Caribbean and if you are driving into Canada or Mexico.  That’s it.  It doesn’t allow for much more and even for cruises or boating you do need to check with the cruise line as some areas do not accept the passport card and require you to have a passport book.  It is NOT good for airline travel.  If you are boarding a plane, the passport card will NOT get you on board and not having the passport book will be a problem.

A passport book is good for all types of travel.  It can be used for the same purposes as that of a passport card and is good for all flight travel.  Just be careful of the validity and know if a visa or entry payment is required on top of just the book.

That said, the passport card is a very good piece of identification.  It is given to you by the Department of State and has all the markings of a government issued ID.  While it may not be good to board the plane it is a valid proof of identification in the States and a valid proof of citizenship.  Many travelers get the passport card IN ADDITION to the passport book just so that they can travel with both and keep the passport safe in the hotel while they explore with the passport card.

To get either one requires the same types of documentation.  You must prove that you are a U.S. citizen by providing your birth certificate, older passport or a Naturalization Certificate along with a valid ID.  You can choose to rush the passport card as well as the passport book if you so desire.  The government fees apply to both but you only have to pay the expedite fee once rather than for each one if you decide to rush your passport request.  Our Miami and Orlando offices can assist you with rush passports and rush passport cards.  Visit our site at www.passportsvisasandmore.com or at 888-336-0683.

First Steps Needed To Begin A New Passport For U.S. Born Citizens

us passportApplying for a First Time or New Passport may seem like an exciting venture.  We have found that having a new passport opens the doors to many different destinations and whole new aspect to travel.  However, if you do not have the right materials to start you could be looking at a very frustrating process.  Believe it or not, a naturalized citizen has an easier time getting a passport than someone born in the United States.  That’s because the proof of citizenship they have is recent while a U.S. born citizen has to depend on presenting a birth certificate that was most likely kept by their parents in safe keeping away from you for years.  Here are some tips to helping ensure that your new passport application gets off on the right track:

  1. Make sure you have a valid birth certificate. Your birth certificate must have your parents’ names.  The date of your birth, the county/city where the birth occurred and cannot say Abstract on it.  Be careful of abstract birth certificates.  These are birth certificates given by the county but do not show parentage and are not accepted for a new passport.  The Passport Office requires a certified long form of the birth certificate which features your parentage.   The link below will give you some tips to help with finding out if your birth certificate will be good for passport purposes:  https://blog.vitalchek.com/birth-certificates/determine-birth-certificate-official/
  2. Make sure your birth certificate is in good condition and is not a photo copy. The link in step #1 will help you to determine if the birth certificate is good or just a copy.  Also keep in mind that if it is torn apart to the point where information is missing the passport office may deny it.  If it is laminated it may also be rejected because by laminating the birth certificate you have tampered with it making it potentially unacceptable.  If your birth certificate is severely damaged or laminated you may order a new one using the same link as above:

*For out of state birth certificates try this link:  https://www.vitalchek.com/

*For travelers born in Orlando, Miami or other parts of Florida try this link:  http://www.floridahealth.gov/certificates/certificates/index.html

  1. Make sure your birth certificate does not have any errors. Such errors will be put on the passport and will make it harder to correct later on.  You must contact your county where you were born for information on data correction of a birth certificate.  Use this link as a guide to correct your passport:  https://blog.vitalchek.com/birth-certificates/correct-change-birth-certificate/
  2. Make sure you have a valid state identification either as a driver’s license or a learner’s permit. Here is a list of acceptable identification:  https://travel.state.gov/content/travel/en/passports/requirements/identification.html
  3. Your passport photo is extremely important. Please do not overlook this part and take it as seriously as possible.  Be sure that you have recent and quality photos.  The Passport Agency requires a photo taken less than 6 months ago.  We recommend 3 months just to be sure.  We do not know how the Passport Agency knows but they know when a passport photo is older than 6 months.  Once they know it will cause a delay in your application which could cause you to miss your trip.   For more information on that see:  https://travel.state.gov/content/travel/en/passports/requirements/photos.html

 

While having these items helps get the process started it does not mean that the Passport Agency will accept your documentation.  Your name and information still have to clear their systems. We can help you with a rush new passport if you have a need.  We have offices in Orlando and Miami that would be happy to assist.  We can be reached at 888-336-0683 or visit our site at www.passportsvisasandmore.com